Sections

A section is a part of the rota that you edit and publish. Each section has a name which should indicate to the viewer the relevance to them.

A section is like a window on to your underlying rota entries. It provides access to the entries for a particular set of shifts for a particular range of dates. Sections can overlap in shifts and dates. When you change data in one section, it is automatically reflected in any overlapping sections. This is because the sections are a view onto the entries rather than a container of the entries.

A section can have one of three different status values:

• Edit: this means that the section is only visible to the administrator. The name, dates and shifts can be changed. The rota entries can be edited.
• Provisional: this means that the section is visible to viewers and they see it marked as provisional. The rota entries can still be edited by the administrator, but the name, dates and shifts cannot be changed.
  
• Final: this means that the section is visible to viewers and they see it marked as final. The rota entries cannot be edited by the administrator, nor can the name, dates or shifts. The rota entries covered by the section are protected from being edited even in overlapping sections.
  

A section also has some associated notes, which are displayed to the rota viewers with the rota. These can be used to provide whatever annotations you may wish to communicate to viewers.

Changing the Status of a Section

To change the status of a section, go to the admin home page and look at the list of sections. Click on the word (Edit, Provisional or Final) in the Status column for that section.

Deleting a Section

To delete a section, you must first make sure the section has edit status. Then go to the admin home page and click on the section name. At the very bottom of the page is a delete button.

Deleting a rota section does not delete the underlying rota entries. It merely deletes that view of the rota entries. You can recreate the section and the rota entries will be accessible again.